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Email address ideas for a unique & professional username

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two men with tablet discussing email address ideas

Email address ideas made easy

It can be hard to come up with good email name ideas. You want a cool email name that reflects your personality or business, but often what you want isn’t available. But don’t worry: With more than 100 domains, mail.com has the perfect personal or professional email ideas for a unique address.

Best practices for creative email names

Even if you have some good email address ideas already, here is how to choose the best combination for your new username:

  1. Easy to remember: If your name is not available, the email program may suggest adding a string of numbers, e.g. mattsmith3690947. Don’t be tempted! No one, including you, will be able to remember this email id. Worst case scenario: a business contact finds it’s too difficult to contact you and goes to someone else instead.

  2. Easy to pronounce: This may seem counterintuitive, since an email name is usually something we TYPE, not something we say. Except when you have to tell someone your email address on the phone. Here it’s important that the person on the other end of the line can hear and spell your email id correctly on the first try.

  3. Easy to spell: Think of all your contacts reading and typing your email address on the teeny tiny screens of their phones. Give them a break and choose an email id they won’t struggle to spell.

  4. Makes a good first impression: PrincessPink might be a cute name for an email id when writing to friends, but it’s not necessarily a username that inspires confidence in the business world. When creating a business email address, take the time to select a name that makes a professional impression.

Creative email names that are still available

Finding cool email address ideas that are still available can sometimes be difficult. Often you have a creative email address idea, but your preferred name is already taken. This is especially true if you have a widely used name, like John Smith, or you work in a popular industry. But difficult doesn’t mean impossible! Try some of these email address examples to find available name combinations :

  • Use the first letter of your first name together with your full last name; e.g. j.smith
  • Include your middle name; e.g. john.martin.smith
  • Use a nickname plus your last name; e.g. johnny.smith
  • Switch around the word order; e.g. smith.john
  • Include special characters; e.g. “.” or “-“ or “_”
  • Include something else about you; e.g. dr.john.smith

Personal email address ideas

When you set up an email account, your email name idea should be as unique as you are. However, it isn’t always easy to stand out in the midst of millions of accounts. For truly memorable email ideas, try the following tricks:

  • Tell what you do and not just who you are. For example, you could use your name, nickname, or initials combined with your location or favorite hobby. So instead of john.smith, try john.smith.seattle, johnny-the-foodie, or JMSnaturelover.
  • Select a unique domain ending. The name of the email provider is often overused for personal email, making it hard to get the username you want. Good news: mail.com has more than 100 domain names for you to choose from! So if your chosen name is not available with one domain, you may still be able to register it with a different one. Keep trying out combinations until you land on a good email address idea that you feel great about.
If you are setting up an email address to share with family members (e.g. so teachers can communicate with both parents), there are a lot of additional options. Tried-and-true family email address ideas include:
  • The family name: Jackson.Family
  • The kid’s name: Samuels.Parents
  • The pet’s name: Fidos-servants
  • Combine name and location: Jacksons.Boston

Professional email address ideas

You may have thought of an extremely original and cool email address for your personal email. And it is true that creative email ids are usually much more memorable than generic names. However, there are also times when you should consider more conventional email address name ideas, for example when it comes to your business and building a corporate image. Here are six rules that you should keep in mind when considering business email address ideas:

  1. Always use a username or domain that reflects your business – this looks more professional and shows your clients exactly what you are about.
  2. Don’t ever use silly nicknames or numbers – this will detract from the professional image that you are trying to present.
  3. Stick to a standard format that is clean-looking and easy to remember – ultimately you want to be both memorable and recognizable to your clients.
  4. When it comes to a business email name, the generic domain name of your email provider does not make a very professional impression. A unique domain name, like @accountant.com, is much more memorable.
  5. If you are a freelancer or small business owner, consider alternatives to put in front of the @ of the email domain. You don’t always have to use your name – you could select info@, sales@, inquiry@, careers@, etc. When combined with a professional domain name like publicist.com, the result is a professional email address that is easy for clients to remember.
  6. Other professional username ideas include using your job title, position or department name in front of the domain instead of your personal name, e.g. sales.manager@ or finance.team@.

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