Import appointments to update your schedule in the mail.com Organizer

Feel like you’re having déjà vu? You may be slightly right! But for those of you who missed our blog post last week, the mail.com Organizer is a free online calendar accessible to all mail.com users – and an extremely effective productivity tool to manage your daily tasks!
Blurred image of standing desk calendar
Import your external calendar to see all your appointments in one place!
As promised, today in part two of our post we’ll show you how to import dates from a Google or Outlook calendar into the Organizer.
In our last post, we talked about the process of integrating external calendars, such as Outlook and Google, to your Organizer so that they automatically synchronize. We encourage you to take a look!  And now let’s turn to the topic of manually updating your mail.com Organizer – in other words, how to export your Outlook or Google calendar in an accessible format and later import to your mail.com Organizer. Sound complicated? Don’t worry, it’s not!

Importing an external calendar to the mail.com Organizer

If changing the calendar privacy settings to public – as outlined in the Google example in our previous blog article – is not something you are comfortable with, then a Google calendar .ics import to your Organizer is probably the method of choice for you. Before importing an external calendar to the mail.com Organizer, however, first you will need to export and save the external calendar in an .ics format.

Follow the instructions below to export your Google calendar in an .ics format:
  1. Start by accessing your Google calendar
  2. Click the gearwheel icon in the upper right corner to access the calendar Settings
  3. Select Import & export > Export
  4. Complete the process by clicking Save file. The downloaded calendar file is saved in a .zip folder. Unpack the .zip folder to extract the .ics file of the calendar you intend on importing to your mail.com Organizer
Screenshot of export calendar function in Google
Export your Google calendar in just a few clicks

Follow the instructions below to export your Outlook calendar in an .ics format:
  1. Start by accessing your Outlook Calendar
  2. Select the gearwheel icon in the right upper corner and click View all Outlook settings
  3. Select Calendar > Shared Calendars > Publish a calendar
  4. Choose the calendar you wish to export from the drop-down menu, along with permission settings and click Publish
  5. Click on the ICS link that is generated and complete the process by selecting Download and saving the downloaded file
Screenshot of export calendar function in Outlook
Download your schedule from Outlook under the calendar settings

Now that your calendar is saved in an accessible format, all that’s left to do is to import the file to your mail.com Organizer. To complete the process of importing your saved exported .ics file to your mail.com Organizer follow the directions outlined below:
  1. Start by accessing your mail.com Organizer
  2. Select Organizer settings in the lower left corner of your screen
  3. Select Import
  4. Upload the saved .ics file that you have exported from your external calendar by clicking on Select File
  5. Specify where the new appointments and reminders will be added in Import into, whether an Existing calendar or a New calendar.
  6. Save your changes and complete the process by clicking Import
Screenshot of Import appointments function in mail.com Organizer
Once you have the .ics file from your external calendar, it’s a snap to import your appointments

Before you start implementing these changes to your mail.com account, you can also take a closer look at our dedicated help pages for further instructions on synchronizing your mail.com Organizer with calendars from other providers not listed above, or different mediums not covered in our article today.

We hope you found the article useful in optimizing your mail.com Organizer and taking another step toward managing your daily life from one account. We would love to see your feedback below!

Images: 1&1/Shutterstock
 

Posted in

How-to Organizer Office

3 people found this article helpful.

Related articles

All your appointments in one place: Synchronize your digital calendars with the Organizer

If you are not familiar with the mail.com Organizer, let us introduce you to this great productivity tool! The mail.com Organizer is a free online calendar accessible anytime and anywhere for mail.com users. It is simple in design and use, yet packed with features that make managing your time a snap!
Laptop on wood surface with calendar on screen and typing hands
Synching your digital calendars with Organizer makes it a snap to keep track of your schedule
And if you have other digital calendars, there is no need to juggle your appointments – we’ll show you how to get everything synchronized. more

Posted in

How-to Organizer Office
7 people found this article helpful.

Your Organizer: Set up reminders, appointments and invites

Your Organizer, the online calendar in your mail.com account, is the perfect tool for scheduling all the events in your life, big or small. Accessible and in sync anywhere you log in to your email – laptop, tablet or smartphone – your online planner not only lets you send invites to appointments, but also add reminders for yourself and other participants.
Why rely on your to-do list when you can set up automatic reminders?
Why rely on your to-do list when you can set up automatic reminders?
Learn how to set reminders today and never miss out on another event! more

Posted in

Organizer Office How-to
8 people found this article helpful.

Mail Collector: One inbox, multiple email accounts

Ever wondered if there is an alternative to the usual dance of switching between multiple email accounts to keep track of your correspondence? mail.com Mail Collector to the rescue!
Smiling email icon on computer keyboard
With all your emails in one place, you’ll be smiling, too!
Find out how you can check all your emails in one place. more
3 people found this article helpful.

How to choose an email address

Need a new email address? Once you have decided on a provider, the toughest part is coming up with a unique email address. Maybe you just want to use your name, maybe you are looking to get creative and choose an address that reflects your personality or business. And once you come up with a great idea, you find that your dream name isn’t available!
Cookie the Pom wears glasses and looks at iPad
Creative email names can be hard to find!
Never fear – mail.com can help you find the perfect name to go with our unique domains. more

Posted in

Domains Email How-to
7 people found this article helpful.

Tired of junk mail? Find out how to blacklist email addresses or domains

When it comes to annoying emails, most of us can identify some repeat offenders in our lives. Maybe it’s junk mail from a store that never seems to get around to taking you off their mailing list, or forwarded jokes from an uncle with way too much time on his hands. But you don’t have to put up with this any longer!
Closeup of mail slot on red door with sign “No junk mail”
Use your blacklist to keep out junk mail or other unwanted messages
Use the “blacklist” function to send unwanted messaged straight to your Spam folder. more
6 people found this article helpful.

Top keyboard shortcuts to save you time

Working on your laptop without a mouse? Using a different browser and can’t find the function you need in the menu? Looking to speed up your scrolling? Keyboard shortcuts can make it easier and faster to work on a computer (they’re called shortcuts for a reason!).
Loose pile of black computer keyboard keys
Do you know which keys to press to save your document?
Today we share the top ten shortcuts to boost your productivity on your PC – plus some bonus tricks to use in your mail.com account. more

Posted in

Office Tools
11 people found this article helpful.

Your Compose E-mail window: Spellcheck, attachments and more!

You’re writing an email in your mail.com account and would like to change the font – is that possible? Where do you click to add a recipient from your address book? And is there even a spellcheck? Today we’ll take you on a tour of the Compose E-mail window in your inbox.
Open laptop on wooden desk with hands typing
Looking for the spellcheck? Let us show you around the Compose E-mail window!
Join us in exploring its many functions! more

Posted in

How-to Email Inbox
14 people found this article helpful.

Create an email signature

Whether you are looking for a way to highlight your professional credentials when contacting others by email or would simply like to let your personality shine through, an email signature is the perfect solution.
Hand holding fountain pen writing on blank paper
You can set up a signature to customize your emails in just four easy steps
 
Discover how to set up an automatic email signature today. more

Posted in

Email How-to Inbox
15 people found this article helpful.

Importing email addresses

Screenshot of window to select contacts for import in mail.com
mail.com makes it easy to import some or all of your email contacts from other accounts

Keeping track of all your contacts can sometimes seem like a daunting task – checking through your multiple accounts and sources to find that email address that you absolutely need. The experience, however, can be made effortless by importing your email contacts to your online mail.com address book! more
10 people found this article helpful.

Out-of-office messages for your vacation

Family of four runs through field of grain at sunset
Why worry about replying to emails when you’re out having fun?
It’s time for some hard-earned time off! Whether you’re headed for the beach or visiting family you haven’t seen for a while, wouldn’t it be nice to disconnect from the digital world for a while? But before you disappear, you can set up automatic replies for your emails so the senders know when they can expect a reply. We’ll show you how it works in your mail.com account – and share some examples of effective – and funny – out-of-office messages. more

Posted in

Email How-to Inbox
11 people found this article helpful.