Automatically sort your emails with filter rules

Why waste time sorting your emails into folders when there is a function that will do it automatically? It’s easy to set up filters that will send incoming messages directly to the folder you choose, whether it’s your Spam or Trash folder or a custom folder for family or work messages. Just follow the easy steps below and you’ll be well on your way to having an organized inbox where you can always find the emails you want – and don’t have to see the ones you don’t!

What are email filter rules?

Email filters sort emails from a specific contact or containing a specific subject directly to a defined folder in your inbox. For example, you can set up a filter rule that immediately sorts all incoming emails from a specific business contact into a “Work” folder, and messages from your child’s teacher into a “School” folder. You can also create filter rules to make sure that certain messages go to your Spam folder – or even straight to the Trash.

An email filter rule consists of two parts: conditions and tasks. An example of a condition is a sender address or a subject line, and you define this condition to trigger a particular action. This task, e.g. move to folder, mark as read, etc., is performed automatically whenever the condition is met. It’s possible to combine multiple conditions and tasks in a single rule. For example, you could select a specific email address and priority level as the conditions, and moving to a specific folder and sending a notification as the tasks.

How to set up filter rules in your inbox makes it easy to automatically sort your emails. Not only can you create your own customized rules, but we have predefined several frequently used email filters that you can activate at the click of a mouse.

To set up the conditions and tasks of your email filter rules, log in to your account and go to > E-mail > Settings > Filter Rules. To set a quick filter, choose an option from Frequently used Filter Rules and define your desired rule using the selections available.
screenshot of menu to create email filters in inbox
Click “Frequently used filter rules” for fast setup options

To set up a Custom Filter Rule, click Create personal Filter Rules and add or subtract conditions using the dropdown menus. To combine multiple conditions and/or tasks, simply click + More conditions and/or + More tasks until you have created your desired rule. Then click Create Filter Rule to activate your choices.
screenshot showing options for customizing email filters gives you numerous options for customizing your email filters

If you change your mind or the circumstances change, it’s also easy to edit, deactivate, or delete a filter rule. Simply go back to Filter Rules under your E-mail Settings to see a list of your current rules. Mouse over the wrench symbol on the right and a list of actions will appear. Now you just have to click your desired option.
screenshot showing how to edit, deactivate or delete an email filter rule
It’s easy to change or deactivate your existing filters

Need more help with this? You’ll find additional details, such as exact definitions of the condition and task options, in our Help Center.

We hope you found this article helpful! We look forward to your feedback!

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