Out-of-office messages for your vacation

Family of four runs through field of grain at sunset
Why worry about replying to emails when you’re out having fun?
It’s time for some hard-earned time off! Whether you’re headed for the beach or visiting family you haven’t seen for a while, wouldn’t it be nice to disconnect from the digital world for a while? But before you disappear, you can set up automatic replies for your emails so the senders know when they can expect a reply. We’ll show you how it works in your mail.com account – and share some examples of effective – and funny – out-of-office messages.

Why set up automatic replies?

There are a lot of reasons you might not be able to reply to personal or work emails – the obvious examples being vacation or sick leave. But there might also just be days when you know you won’t get around to reading your emails – like if you need to concentrate on a big freelance project and want to let your customers know you’ll only be checking email once a day. Letting people know when they can expect an answer shows that you’re reliable.

What should an out-of-office reply say?

Not sure what to write in an out-of-office message? If it’s an automatic reply for work, the most important information for your colleagues and customers is how long you will be gone, when you will be back, and who they can contact if they need urgent assistance. You may also like to provide them with a way to contact you in emergencies or tell them why you are gone.

Nowadays most people strive for a polite and friendly tone in their out-of-office messages. Here’s an example:

Thanks for reaching out! I’m on vacation this week and will not be able to check my emails until June 28. If your message is urgent, you can contact my assistant Pierre Jones at (555) 555-5555. Otherwise I’ll reply as soon as I can after my return.
Best,
Missy

Funny autoresponder messages

If you are setting up an automatic reply for family and friends, you can certainly use the approach above, but you can also feel free to get creative. Or funny – here are a few classic replies to inspire you:

I’m taking a break from email while I’m on vacation, but if it’s important you can contact me on Twitter. Please use the hashtag #InterruptingYourHoliday.

Congratulations – you are the proud winner of a free automated email response! If you email me again before July 6, you have a 100% chance of winning again!

I’m unable to reply to your email due to a family emergency: The Wi-Fi is down at our house and the kids are on the verge of killing each other.

How do you create automatic replies in your mail.com account?

Setting up an out-of-office message for one or all of your mail.com addresses couldn’t be easier. Simply go to E-mail Settings and click Autoresponder. Mouse over the email address you’d like to create an automatic reply for and click on the wrench symbol that appears to the right. Or click Autoresponder for all your sender addresses to send the same automatic reply to all your incoming messages:
Screenshot of Autoresponder window in mail.com E-mail Settings
You can set up automatic replies to one or all of your mail.com addresses

This will open a window where you can set the dates for your automatic reply and save the message you want to have sent (up to 500 characters):
Screenshot of out-of-office options in mail.com settings
Enter the time and text for your autoresponder and click Save

It’s that easy! Now you can start enjoying your time off.

We hope you found this information helpful! Before you start composing your out-of-office message, please give us some feedback below!

Images: 1&1/Shutterstock
 

Posted in

Email How-to Inbox

11 people found this article helpful.

Related articles

Your Compose E-mail window: Spellcheck, attachments and more!

You’re writing an email in your mail.com account and would like to change the font – is that possible? Where do you click to add a recipient from your address book? And is there even a spellcheck? Today we’ll take you on a tour of the Compose E-mail window in your inbox.
Open laptop on wooden desk with hands typing
Looking for the spellcheck? Let us show you around the Compose E-mail window!
Join us in exploring its many functions! more

Posted in

How-to Email Inbox
7 people found this article helpful.

Create an email signature

Whether you are looking for a way to highlight your professional credentials when contacting others by email or would simply like to let your personality shine through, an email signature is the perfect solution.
Hand holding fountain pen writing on blank paper
You can set up a signature to customize your emails in just four easy steps
 
Discover how to set up an automatic email signature today. more

Posted in

Email How-to Inbox
12 people found this article helpful.

Importing email addresses

Screenshot of window to select contacts for import in mail.com
mail.com makes it easy to import some or all of your email contacts from other accounts

Keeping track of all your contacts can sometimes seem like a daunting task – checking through your multiple accounts and sources to find that email address that you absolutely need. The experience, however, can be made effortless by importing your email contacts to your online mail.com address book! more
4 people found this article helpful.

What do cc and bcc mean?

Cc and bcc can both be used to send copies of an email to additional recipients. But have you sometimes wondered what the letters stand for? Or have you steered clear of both because you aren’t quite sure about the difference between cc and bcc? In this post, we’ll explain when to use cc vs bcc, how it works in your mail.com account – and what this all has to do with typewriters. more

Posted in

Email How-to Inbox
88 people found this article helpful.

How to use Online Office

Young women sitting in dark office working on laptop
Online Office keeps you productive with free editor and templates
Looking for a free office suite that lets you access your files without needing to download or store them locally? mail.com has an online document editor that’s perfect for all your needs: Online Office. more
5 people found this article helpful.

Why send email to yourself?

Man holds glasses and rubs eyes while working at laptop
Afraid you’ll forget something? Sometimes it helps to email yourself a reminder!
 
“Send emails to myself!?” you may be thinking… but it’s not as strange as it may sound at first. In fact, sending emails to yourself makes a lot of sense! Today we explore how writing yourself an email can be an effective life hack. more

Posted in

Email Inbox Backup
27 people found this article helpful.

How do I know if my email has been hacked?

Person wearing hoodie types on laptop while looking at screen with the words Hacker Attack

What happens if your email has been hacked?

How do you know if your email has been hacked or comprised? And if it happens, how can you block cybercriminals and regain control of your account? Discover the most common signs of a hacker attack and what to do about them. more

Posted in

Email Inbox Security
33 people found this article helpful.

Configure your email folders for an organized inbox

Open drawer in filing cabinet shows hanging manila folders
Set up email folders and never lose a message again!
Sometimes it can be hard to stay on top of all the messages in your inbox. mail.com helps you get organized with email folders: You can create more than 200 folders and subfolders, as well as customize the settings for maximum efficiency. And you can let our automatic email filters do the filing for you. more

Posted in

Folders How-to Inbox
12 people found this article helpful.

How do I send a job application by email?

When sending a job application by email, make sure to proofread – and don’t forget your attachments!
When sending a job application by email, make sure to proofread – and don’t forget your attachments!
Nowadays when you look for a job, many large companies have an automated application system where you upload and submit your CV and other documents directly. However, some companies don’t utilize such systems and request that you send your job application by email. Or you might be applying for a position without a formal listing at the suggestion of a recruiter or colleague, so you need to send an email as a job inquiry. In such cases, it pays to make sure you make a positive and professional impression. Follow our tips to make sure your job application email doesn’t slip through the cracks! more

Posted in

Email How-to Domains
22 people found this article helpful.

Automatically sort your emails with filter rules

Why waste time sorting your emails into folders when there is a function that will do it automatically? It’s easy to set up filters that will send incoming messages directly to the folder you choose, whether it’s your Spam or Trash folder or a custom folder for family or work messages. Just follow the easy steps below and you’ll be well on your way to having an organized inbox where you can always find the emails you want – and don’t have to see the ones you don’t! more
20 people found this article helpful.