Create an email signature

Whether you are looking for a way to highlight your professional credentials when contacting others by email or would simply like to let your personality shine through, an email signature is the perfect solution.
Hand holding fountain pen writing on blank paper
You can set up a signature to customize your emails in just four easy steps
 
Discover how to set up an automatic email signature today.

Create an email signature

Whether you are looking for a way to highlight your professional credentials when contacting others by email or would simply like to let your personality shine through, an email signature is the perfect solution. Discover how to set up an automatic email signature today.

What is an email signature?

An email signature is automatically placed at the bottom of each email to sign off your correspondence. It is particularly useful when you’re trying to convey your professionalism and stand out with your professional email – think of it as your virtual business card!

Its usefulness, however, is not limited to business scenarios. You may also wish to include a signature with your name and preferred contact information in your personal correspondence. The signature generator also lets you highlight your interests or customize your email experience. Animal lover? – why not shout it out! Or you could include a saying or quotation that’s meaningful to you. Make sure, however, that such information is included in your personal email address signature only.

What to include in your professional email signature

An email signature can influence each contact’s perception of you; therefore, it is worthwhile to spend a bit of time to get it just right. A professional email signature should be informative and simple. It should always include basic information such as your name, position or title, and how to contact you, alongside any links to the product or content you are trying to promote. It may be worth mentioning that you should not include personal information such as home address, personal social media profiles, or personal phone number – unless you want all your business contacts to have that information. And remember, less is more! Go for a clean and cohesive look for your virtual business card.

How to create an email signature

mail.com lets you create an email signature right from your email with its signature generator. You can also set up different signatures for each of your alias addresses. Just follow these easy steps:.

1. Start by clicking on Email in your mail.com navigator
2. Continue by selecting Settings at the bottom left corner of your screen
Screenshot of mail.com email settings
Click on Email, then Settings to go to signature setup

3. Select Compose E-mail and go to the section marked Signature. If applicable, select the email address that the signature is for, and then type in your preferred email signature.
4. Lastly, press Save on the bottom right corner of your screen and you’re done!
Screenshot of mail.com email settings
Type in your email signature and click Save


To set up a signature for any of your email aliases, simply repeat these four steps and select that address in step 3.

We hope you found our four-step guide to instant email signatures helpful! Like our content? Please give us your feedback below!

Images: 1&1/Pexels
 

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Email How-to Inbox

12 people found this article helpful.

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