Importing contacts into your email account

Keeping track of all your contacts can sometimes seem like a daunting task – checking through your multiple accounts and sources to find that email address that you absolutely need. The experience, however, can be made effortless by importing your email contacts to your online address book!
Smiling young Black woman sits looking at computer in lap makes it easy to import some or all of your email contacts from other accounts

The address book online is a built-in feature that efficiently organizes your digital contacts. One of the best things about Contacts? You can import email addresses from multiple sources, and if you have the Mail App installed on your phone, you can even synchronize with your phone’s contact app. This makes it easy to manage and edit your online contacts with a simple click. Keep reading to find out how!

  1. How do I import email addresses?
  2. Importing contacts from Outlook
  3. Importing Google contacts
  4. Sync your contacts in the Mail App for iOS
  5. Syncing contacts in the Mail App for Android
  6. How to transfer your contacts to a new phone

How do you import email addresses?

To import contacts to your address book when logged in on your computer, select Contacts on the top menu bar of your mailbox and follow up by selecting Import Contacts to continue with the process.
Screenshot of import contact settings in email
Click Import Contacts to migrate email addresses saved in another email account

You will then see three available methods you can use, depending on the source from which the contacts will be imported.
Screenshot of three options for importing contacts in account
It’s possible to import your contacts from many different email programs

Importing contacts from Outlook

If you’re importing contacts from Outlook, first you have to go to the Outlook application and export your contacts into a file that you can then save and upload into your Contacts (the steps may vary slightly depending on which version of Outlook you use:
  1. In Outlook, go to File > Options > Advanced
  2. Scroll down to Export and click the Export button
  3. Select Export to a file and click Next
  4. Select Comma Separated Values and click Next
  5. Select the Contacts folder and click Next
  6. The assistant will suggest a path for saving your contacts. Either click Save to use that location, or click Browse to choose a different location and then Save to confirm your choice.
  7. Click Finish to export the file and close the assistant
  8. Your Outlook contacts are now saved as a file that you can import into your address book
To import these email addresses into your contacts, go to Import Contacts as shown above and click Import from Outlook. A set of instructions of how to export your contacts from your Outlook account will appear. In step 6, you’ll see a button that allows you to select your exported Outlook contact file from its location on your hard drive. Once you have done so, you simply complete the process by clicking on Upload.
Screenshot of export contacts option in MS Outlook
To export your contacts from Outlook, go to File > Options > Advanced

Importing contacts from Google

If importing Google contacts or email addresses from another provider that is not listed, you can follow a similar process as above. In your other email account, go to your contacts and click Export, save the file in one of the supported formats listed below, and complete the process in your Contacts by clicking on Import from File.
Screenshot of export contacts option in Gmail
Export your Gmail contacts as a Google CSV file

The contact function supports imports in the following formats:
  • .vcf, e.g., GMX, Apple
  • .csv, e.g. Outlook, Windows Mail, Google
  • .ldif, e.g. Thunderbird

Importing contacts from Yahoo

When importing from Yahoo, you will be asked to connect to the originating account to continue with the process, so you’ll have to log in with your Yahoo credentials. In the next step, agree to let have access to your Yahoo contacts – the rest runs automatically!

You can check the list of imported contacts and select the ones you want to keep and the ones you don’t. Additionally, you have the option of adding the new contacts to an existing group or simply creating a new group. You should receive a confirmation at the end of the process listing the number of overall contacts imported.

Syncing address book with iPhone contacts

If you use the mobile app on your iPhone or iPad, it only takes a two clicks to add the contacts from your device to your address book:
  1. Open your app and tap Contacts
  2. When you are prompted to give permission to access your contacts, tap OK
You can also enable synchronization of contacts between your iPhone and app in your iPhone settings. For step-by-step instructions see How to sync your email address book with your iPhone contacts.

Synchronizing address books on your Android device

It is also easy synchronize your address book with the contacts on your Android device. This option can be activated when setting up the app or activated or deactivated later in your settings:
  1. Open the app on your Android device and tap the E-mail tab
  2. Tap the menu symbol in the upper left corner, followed by the gear wheel symbol to open your settings
  3. Open your profile by tapping your email address
  4. Scroll to Account synchronization
  5. Use the checkboxes to activate the address book sync
For detailed instructions including screenshots, see Sync your contacts and calendars in our email app for Android.
Bonus explainer: Transfer your contacts between devices

Nowadays most applications sync across devices, so manual transfer is rarely necessary. All you usually have to do is sign into your account on a device and your contacts will automatically be synced between the applications on the devices. For example, many people use the Google Contact app on their Android devices, which has the option of syncing all contacts with the user’s Google account. This means the contacts are available on any device where they are signed in to Google. Similarly, if you want to transfer all your contacts from your old iPhone to a new one, this can be done automatically via your iCloud when setting up the new iPhone. The same principle lets you use iCloud to sync your contacts between Apple devices – you just have to use the same Apple ID to sign in on each device. And as we explained above, your email contacts are automatically synced in your account no matter what device you are logged into.

Did you find these tips helpful? Let us know by giving us some feedback below!

Images: 1&1/Shutterstock

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