How to change your email sender name

When you send an email, a sender name (also known as a “from” name or a display name”) appears in your recipient’s inbox with or instead of your email address. Did you know that it’s actually quite easy to change how your email sender name appears?
Find out how you can change your “from” name in your email account in both the web browser and the mobile app. Plus, how to change your sender name in Outlook.

by Alyssa Schmitt
Woman with laptop at table outside café
Sending a professional email or writing to your grandma? You can choose the appropriate sender name.

In your mailbox, you can add your sender name to individual mails or send them automatically in all your outgoing emails.

Change email sender name in web mailer

If you’d like to change your sender name in an email you are writing, click on the drop-down menu in the “From” field in your Compose E-mail window. You’ll see all your saved options, including any of your alias addresses for that account. You can also choose between two display options: email address only (default) or sender name plus email address. Simply click the display name you’d like to use for that message, and it will appear in the “From” field of your email.
Screenshot of select sender option in compose email pane
You can select any of your email addresses to appear in the "From" field

Adding your sender name to all emails as default

If you’d like to change the default setting so that your sender name is automatically used for all your emails, no problem! Here’s how you change the settings:
  1. When composing a new email, click the wrench icon next to the “From” field
  2. The settings page for your alias addresses will open
  3. Hover over your email address under “Created email addresses” and click on the wrench symbol to the right
  4. A “Set as default address” panel will open
  5. Select the lower option with sender name plus email address
  6. From now on all your mails will be sent with your sender name unless you select a different option as described above

Save a new sender name

If you want to change the sender name that is displayed next to your email address(es), use the same Alias Addresses page in the settings. You’ll see “Define Sender Name” at the bottom. Next, type in your (new) sender name in the field and confirm by clicking “Save.”
Screenshot of sender name settings
Set your sender name in the E-mail Settings

Change your sender name in the Mail app

You can also set or change your sender name in your Mail app. Keep reading to find out how to change your sender name in the app you use:

How to set the email sender name in our iPhone app:

  1. Tap the menu symbol in the upper left corner of the screen
  2. Tap Settings
  3. Tap Mail Settings
  4. Select Sender name
  5. Type in your desired sender name
If you have multiple email addresses saved for your name, you can choose which one you’d like to use by going to your Mail Settings > Sender addresses. Tap the address and sender name you’d like to use – a checkmark next to the name shows which one is currently selected. That sender address will now appear in each new email you compose. To chenge it to a different address, return to the settings and tap to select the one you'd like to use.

How to set the email sender name in our Android app:

  1. Tap the menu symbol in the menu bar.
  2. The menu navigation is shown
  3. Tap the gearwheel symbol
  4. Tap your email address
  5. Under Personal Information, tap Your name
  6. Enter your desired sender name and tap OK
If you use your app with several different email addresses, when you compose an email you can tap the down arrow on the right of the From: field and a drop-down menu will appear with all of your saved addresses and sender names. Tap the address you’d like to use for this email, and it will appear in the From: field.
Screenshot of sender settings in app for Android
You can set and select your sender name in our Mail app for Android

How to change a sender name in Outlook

What if you’re a Premium member who uses a third-party mail program like Outlook? It’s also possible to set your sender name in these email programs, but the process will vary depending on the application you use. For example, to change your sender name in Outlook:
  1. Open the File tab in Outlook
  2. Click Account settings
  3. Select the account you want to change and click the Change button
  4. Under User information, enter the new name in the Your name field
  5. Confirm by clicking Next

Pro tip: Email sender name best practices

Now you know how to change your sender name – but what name should you use? Your full name? First name only? Your title or the name of your business? Here are some factors to consider:
  • If you are sending an email to a person for the first time and your email address does not include your full name (e.g., it just has your first name, your initials, or a nickname) using your full name as a sender address will help the recipient know who’s writing to them.
  • Your full name is the right choice as the sender name for your work email or other professional correspondence like a job application or an email to your bank. Depending on your profession, consider including a title, e.g., “Dr. Mary Smith.”
  • If you have a small business and you are sending out a mailing to your customers, use the name of your business or brand as the sender name, e.g., “Crafty Crafts.” If you would like a more personal touch, use your first name but include the name of your business in the sender name, e.g., “Mary from Crafty Crafts.”
  • If you are writing to friends or family, give your message a personal touch by using your first name or family nickname as your sender name.

Now you have all the skills you need to customize the sender name for your email account!

If you still don’t have an email account with, why not sign up for free here?

Images: 1&1 / Andrea Piacquadio via Pexels

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